soulexmod: (Default)
Soul Exchange Mod ([personal profile] soulexmod) wrote in [community profile] soulexchange2017-03-10 12:00 am
Entry tags:

Schedule, rules, & other vital information

[community profile] soulexchangeAo3 CollectionTag SetList of nominated tropesLetters post


Unless otherwise stated, all deadlines will happen at 11:59PM UTC.

Nominations: March 25 - April 1 CLOSED
Signups: April 3 - April 16 CLOSED
Assignments out: April 19
Default deadline: May 31 PASSED
Posting deadline: June 3 PASSED
Gift reveals: 1AM UTC June 12

What is this?:

Soul Exchange is a fanfic and fanart exchange for soulmate and soulbond tropes. Participants will match on relationships, tropes, and type of fanwork they want to offer/receive.

Once nominations are underway, I'll put up a post in this community to list all of the tropes nominated since tag sets can be kind of confusing to read. Nominators will be able to comment in that post with explanations of rare or potentially confusing tropes.

Nominations: Nominations are now closed.

There is no limit on which fandoms can be nominated! Yes, this means that RPF and Original Works will be allowed.

Each person will be allowed to nominate:
  • Up to 5 fandoms;
  • Up to 10 relationships per fandom;
  • Along with up to 7 tropes as freeform tags.

Romantic and platonic relationships will both be allowed. Poly relationships will also be allowed.

Please follow the following guidelines for nominations:
- Use slashes between names (John Doe/Regina Roe) for romantic relationships, and use ampersands between names (John Doe & Regina Roe) for platonic relationships.
- When nominating tropes, make sure to specify whether they're soulmate or soulbond tropes, since some people will prefer to match on only one or the other.
- Nominate crossover relationships under the fandom Crossover Fandom, and format them as John Doe (Fandom 1)/Regina Roe (Fandom 2).
- When nominating fandoms that have multiple incarnations (such as Marvel Comics vs. MCU), please disambiguate your relationships to help prevent tag drift.

Nominations will close at 11:59 PM UTC on April 1. A list of currently-nominated tropes can be found here.


You may only sign up once. Sockpuppet signups may be removed, at the mod's discretion.

Like other Ao3-matched exchanges, your signup will consist of two halves: Requests and Offers.


You'll be allowed to request from 3 to 10 fandoms, 1 to 10 relationships per fandom, and 1 to 10 freeform tags (tropes) per fandom. You'll also be able to select whether you want to receive fanfic, fanart, or both. (The fanfic and fanart tags will appear on the signup form under the "characters" section due to Ao3 limitations.)

You'll be allowed to request the same fandom more than once so you can fine-tune your requests (for instance, if you want soulmate timers for any relationship, but only want soulmate-induced aging for one specific ship), but you'll still need to request at least three fandoms for matching purposes.

Requests will be visible to everyone during signups and throughout the exchange period.


You'll be allowed to offer from 3 to 10 fandoms, 1 to 10 relationships per fandom, and 2 to 10 freeform tags (tropes) per fandom. You can also select "any" for relationships, but this means you are willing to offer literally any of the relationships in the tag set. Be careful with this!

Like with requesting, you'll be allowed to offer the same fandom more than once for fine-tuning, but you will still need to offer at least three fandoms for matching purposes.


Fanfic assignments should be a minimum of 1000 words. Fanart assignments should be at least inked line-art on white paper or polished digital art; no pencil sketches, lined paper, or obviously unfinished work.

Treats are allowed, and have no minimum limitations. You may post treats in the main collection whenever you like.

Assignments will go out as early as possible on April 19. You will have until June 3 to complete and upload your assignment.


If you are not able to complete your assignment, please go to your "My Assignments" page and click the "Default" button before 11:59 PM UTC on May 31.

You will not be allowed to participate in Soul Exchange in the future if you default after the default deadline, fail to turn in your assignment before the posting deadline (without defaulting), or if you delete your uploaded assignment after the posting deadline.

Pinch Hits:

When a writer or artist defaults, their recipient will become a pinch hit. (There may also be initial pinch hits right after assignments go out, if no suitable match is found for them.) Pinch hits will be posted on this community and will be assigned on a first-come, first-served basis. You may not accept more than one pinch hit at a time.

The only time a pinch hitter will not be sought is if the defaulted-on recipient also defaulted. This is the only case where a participant might not receive a gift -- they may still receive treats, but this isn't guaranteed.


Gifts will be revealed when everyone has a gift, but not before June 4 at 1AM UTC on June 12. Gifters will remain anonymous for one week after gift reveals.

If you have any questions or comments, leave them here and I'll get back to you ASAP!
klutzygirl: (Default)

[personal profile] klutzygirl 2017-03-19 09:34 pm (UTC)(link)
Is there a full list of soulmate/soulbond tropes anywhere? I Googled and only found about three or four tropes.
klutzygirl: (Default)

[personal profile] klutzygirl 2017-03-20 12:41 am (UTC)(link)
Got it! Thank you, and I can't wait for nominations to start! Already have some ideas.
klutzygirl: (Default)

[personal profile] klutzygirl 2017-03-20 01:32 am (UTC)(link)
Thank you!
raininshadows: A gradient of pastel colors. (lila)

[personal profile] raininshadows 2017-03-20 02:50 am (UTC)(link)
Are we allowed to nominate fandom-specific soulbond tropes?
enmasque: (Default)

[personal profile] enmasque 2017-03-22 01:45 am (UTC)(link)
As someone who has never participated in an exchange before, what is a treat?
enmasque: (Default)

[personal profile] enmasque 2017-03-22 05:15 am (UTC)(link)
Oh, okay, thanks!
fangirlism: (Default)

[personal profile] fangirlism 2017-03-23 11:26 pm (UTC)(link)
Will RPF noms will be allowed?
fangirlism: (Default)

[personal profile] fangirlism 2017-03-23 11:59 pm (UTC)(link)
Awesome! Thank you!

(Anonymous) 2017-03-24 10:01 pm (UTC)(link)
If we're nominating RPF in the crossover category (I'd like to nominate members of two different bands, singers that have toured together before, ect) do you want us to format it as Person Name (Band Name)/Person (Band) or as Person/Person?

(Anonymous) 2017-03-24 10:08 pm (UTC)(link)
Thanks, can do!

(Anonymous) 2017-03-24 11:14 pm (UTC)(link)
Sorry if this is a question with an obvious answer, or if it's already covered somewhere, but what is the difference between a soulmate trope and a soulbond trope?

(Anonymous) 2017-03-25 03:19 pm (UTC)(link)
Okay, that makes sense. Thank you!
john_egbert: For mother volcano bakemeat. ((PKMN) Kris *Volcano Bakemeat*)

[personal profile] john_egbert 2017-03-28 06:41 am (UTC)(link)
Hello! I was wondering if there was any chance the max number of requests allowed could be pushed up when sign-ups come around (perhaps to 10 or so?); I was trying to do some planning for my letter today and I realized I've already got 8 unique fandoms I want to request even this early in the nominations cycle.

For an exchange like this especially, where repeat fandoms are allowed, I think erring on the side of more requests might allow more matchability.
john_egbert: Have you ever danced with a shiny in the pale moonlight? ((PKMN) Clefairy *Moonlight*)

[personal profile] john_egbert 2017-03-28 10:37 pm (UTC)(link)
Oh! I'm sorry, I think I'm not explaining myself well. Right now the rules say 3 to 7 fandoms can be requested, so I thought perhaps the upper limit of 7 fandom requests could be pushed up to the max of 10. Or am I misunderstanding the maximums somehow?
john_egbert: I ♥ this! ((PKMN) Clefairy *♥*)

[personal profile] john_egbert 2017-03-28 10:51 pm (UTC)(link)
Oh, wonderful! :D Thanks so much, that's great to hear.

(Anonymous) 2017-03-29 05:13 am (UTC)(link)
In the event you don't know already this, you can use the bucket function. Though it makes sense to use it for the tags in this case, rather than fandoms.

(Anonymous) 2017-03-29 11:08 pm (UTC)(link)
If you are going to use it for soulmate tags, you need to go on the Challenge setup page, check the Additional Tags and where AO3 asks you what you want the Additional Tags it used for, check "freeform tags".

The down side is that it will allow members to request/offer every and all tags on AO3 and there's no max cap, so you'll need to inform the participants that they need to copy-past the tags from the tag set or else they wouldn't generate a match during the matching process.

I hope this is of help.

(Anonymous) 2017-03-30 03:12 pm (UTC)(link)
That was my second thought too, that is why I suggested that the bucket could be used for increasing the maximum number of soulbond/soulmate tropes instead. Smut swap was set up like this and it worked fine. A couple of examples of signups using the bucket for nominated Tropea are here, check Verabird and wipvanwrinkle's requests:

By the way, I'm sorry, in my explanation I've switched Optional Tags and Additional Tags. The Optional Tags are the ones that you set up for bucket offers/requests, whereas the Additional Tags are the freeform tags with the nominated soultropes.

(Anonymous) 2017-04-03 08:08 pm (UTC)(link)
Can we request/offer the same fandom and pairing more than once with different tropes?
shopfront: Source: Teen Wolf. Close up of Lydia smiling with her chin raised. (Default)

[personal profile] shopfront 2017-04-16 09:20 pm (UTC)(link)
Just as an FYI if there's any issues when matching happens and you need to contact people to alter signups: I will be travelling from tomorrow until April 25 and if I have limited connectivity while I'm away I'm more likely to see a DW PM or comment than an email. My PMs are set to allow any registered DW user to contact me.
ozqueen: (Default)

[personal profile] ozqueen 2017-06-08 11:06 am (UTC)(link)
Is there a post somewhere we can leave a comment on if we'll be away when reveals happen?

it's a long weekend in Australia this weekend and I'll be away for much of it and I'm not sure where I'll be exactly when reveals happen, or how long it might take me to comment. It should only be a couple of days at most but sometimes when you're waiting for an author comment, that feels like a very long time :p
ozqueen: (Default)

[personal profile] ozqueen 2017-06-08 11:28 am (UTC)(link)
Wow, that was a really fast response!

Unfortunately though I think if you put the post up when reveals happen, anyone away during reveals (like me) won't be able to comment on it, which might defeat the purpose a little? It's not a big deal, I just didn't want my author to stress unnecessarily, but I guess if they go looking they'll find this comment anyway! :)
ozqueen: (Default)

[personal profile] ozqueen 2017-06-08 11:30 am (UTC)(link)
Thank you :D

(Anonymous) 2017-06-19 12:50 pm (UTC)(link)
When are gifts being revealed?